Constitution

PREAMBLE:

We, the undersigned, wishing to secure for ourselves pleasures and benefits of association with persons of a common interest in the hobby of “Amateur Radio”, do hereby constitute ourselves the Milledgeville Amateur Radio Club (MARC), of Milledgeville, Georgia, and we do hereby enact this Constitution as our governing law. It shall be our purpose to facilitate the exchange of technical information and radio knowledge between members; to encourage and assist persons interested in becoming amateur radio operators; to render emergency communications assistance to our community in times of emergency and natural disaster; to promote fraternalism and enhance operating efficiency of our members and to conduct club programs and activities to advance the general interest of “Amateur Radio” as a hobby.

ARTICLE I: MEMBERSHIP

Section 1.

All persons interested in the hobby of “Amateur Radio” (licensed or nonlicensed) shall be eligible for membership. Membership in the Milledgeville Amateur Radio Club (MARC) shall be by application and approval upon such terms as provided in the By-Laws.

ARTICLE II: OFFICERS

Section 1.

The officers of this club shall be: President, Vice President and Secretary- Treasurer.

Section 2.

All officers of the club shall be members in good standing of the Milledgeville Amateur Radio Club (MARC) and hold a valid amateur radio license.

Section 3.

All officers of the club shall be elected for a term of two (2) years at the first meeting of the odd calendar year. Election of officers shall be by a quorum vote of the membership either present or by a member signed proxy.

Section 4.

Vacancies of elected officers occurring between elections shall be filled by a special election at the first regular meeting following the withdrawal or resignation announcement.

Section 5.

A quorum comprising of one-third (1/3) of the membership in good standing must be present at the meeting or by a signed proxy for the election of officers.

Section 6.

Officers may be removed from office for failure to satisfactorily carry out the duties of office. The procedure for removing an officer shall be the same as the removal of a club member as defined in the By-Laws. An officer so removed may continue as a member in good standing unless he/she is removed as a member.

ARTICLE III: DUTIES OF OFFICERS

Section 1.

The President shall preside over and conduct all meetings according to the rules adopted in accordance with procedures stated in Roberts Rules of Order. He/she shall enforce the Constitution and By-Laws, enforce proper business procedures and sign any documents that are necessary for official representation.

Section 2.

The Vice-President shall assume the duties of the President in the absence of the latter and shall also be the club “Program Chairman” responsible for obtaining guest speakers for the club monthly meetings as available.

Section 3:

The Secretary-Treasurer shall maintain a record of the proceedings of all meetings including a listing of members/guests present; maintain a roster of members; retain applications of membership; read communications at each meeting; prepare and mail necessary club correspondence; prepare and mail the club monthly newsletter; receive and maintain an accurate account of all club money.

Expenditures authorized by the club shall be paid by this officer. At each club meeting, he/she shall submit to the attending membership verbally an itemized statement of disbursements, receipts and balances made since the last meeting.

The Secretary-Treasurer shall immediately make the entire club funds records available: (A) to the President upon demand at a club meeting; (B) to the newly elected Secretary- Treasurer at the January meeting; or (C) upon resigning or being removed from office. The Secretary-Treasurer is authorized to make an expenditure of no more than $100.00 in lump sum or in the aggregate during the interval between regular or called meetings without approval from the club officers. Any expenditure larger than this amount shall have the approval by vote of the club membership present at the regular club monthly meeting or a special called meeting.

ARTICLE IV: MEETINGS

Section 1.

The By-Laws shall provide for regular and special meetings. The quorum for regularly scheduled meetings shall be the members in good standing present at the meeting. For all special meetings, one-third (1/3) of the membership in good standing; by personal attendance or signed proxy, shall constitute a quorum for the transaction of business. For all meetings, if a matter is to be voted on, an absent member may participate by arranging to have his/her signed proxy appointing a club member to vote on his/her behalf presented to the Secretary-Treasurer prior to or at the designated meeting.

ARTICLE V: DUES

Section 1.

The club may, by a majority vote of those members present, levy on the membership such assessments as shall be necessary for the business of the organization.

Section 2.

Non-payment of yearly dues or assessments shall be cause for a member to be placed on the club in-active roles with loss of voting privileges. Reinstatement to active member status shall be made with payment of the current year’s dues.

ARTICLE VI: AMENDMENTS

Section 1.

The Constitution of the Milledgeville Amateur Radio Club (MARC) may be amended by a vote of one-half (1/2 ) of the total membership in good standing present.

Section 2.

The By-Laws of the Milledgeville Amateur Radio Club (MARC) may be amended by a vote of one-half (1/2) of the total membership in good standing present.

Section 3.

Proposals for amendments shall be submitted in writing at a regular club monthly meeting and shall be voted on at the next regular club monthly meeting provided the membership has been notified of the proposed amendment to either the Constitution or By-Laws.

Section 4.

Members not able to attend meetings where votes will be cast, can participate in casting a ballot by submitting a proxy. The proxy shall be presented to the Secretary- Treasurer prior to the vote by U.S. Postal Service mail, Internet electronic mail or delivered by an individual designated by the voting member.

ARTICLE VII: RULES

Section 1.

Roberts Rules of Order shall be the guide for conducting the meetings of this club.

 

This Constitution supersedes all previous ones and is adopted and ratified as the Constitution of the Milledgeville Amateur Radio Club (MARC) of Milledgeville, Georgia on this 17th day of March, A.D> 2012 by the undersigned members.